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APPROVAL OF
ANNUAL
MEETING MINUTES
QUESTION: Because of the new secret
balloting requirements, we can't get enough people to the annual meeting to conduct routine
business, such as approving the minutes of the prior annual meeting. Can we skip
the approval of minutes?
ANSWER:
Yes, you can skip the minutes and leave them for the new board to approve.
Normally, approval of the prior year's minutes is an agenda item at the annual meeting.
The secretary
will often ask for a motion to waive the reading of the minutes and then ask for a
motion to approve the minutes. The membership normally approves with a
voice vote. However, it is permissible to leave the approval to the board of
directors.
As provided for in
section 48 of
Robert's Rules
of Order, minutes that do not come up for
review within a quarterly time interval, may be approved by the board. Allowing
the board to approve minutes has the added benefit of posting meeting minutes
within thirty days of the meeting, rather than waiting a year for the next
annual meeting.
Very truly yours,
Adrian Adams, Esq.
Adams Kessler PLC
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