TIMELINE FOR THE
ELECTION OF DIRECTORS

Following is a sample timeline for elections. Timing will vary from association to association as each adopts its own guidelines for their elections. The only statutory requirement is that ballots go out at least thirty days in advance of the meeting.

120 Days before Annual Meeting
1. Set date for annual meeting
 
90 Days before Annual Meeting
1. Send notice of pending election:
-ask for candidates (provide director qualifications)
-set date for the close of nominations
2. Select Inspectors of Election at an open meeting of the board
 
60 Days before Annual Meeting
1. Finalize list of candidates and candidate statements
2. Set date for return of ballots
3. Prepare official notice of meeting, ballots and envelopes
 
45 Days before Annual Meeting
1. Mail notice of meeting, candidate statements, ballots, and envelopes
2. Schedule candidate forum
 
1-5 Days before Annual Meeting
1. Cut-off for Inspectors of Election to receive ballots (if bylaws allow for election to be conducted entirely through the mail)
2. Envelopes remain unopened but may be logged in
 
Annual Meeting
1. Establish quorum (not necessary if bylaws amended to eliminate quorum requirement)
2. Meeting called to order
3. Balloting (if voting required at the meeting)
4. Inspectors open and count ballots
5. Results announced; also posted within 15 days
6. Board holds an organizational meeting to elect officers

<Disclaimer: This form is for informational purposes only and may not be appropriate for your particular needs. You should seek legal counsel before using the form.>

 
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